Management Analyst
Summary This Management Analyst position is located within Nursing services at the Providence VA Healthcare System, located in Providence, RI.
It is full-time at 40 hours per week.
Responsibilities The employee serves as a management analyst performing assignments that are typically limited in scope or clearly defined segments of larger projects.
The employee performs analytical and evaluative work of administrative aspects of organizational operations and management which has a recurring need for data gathering, analysis, and interpretation, or may perform work involving special projects assigned to higher-graded management analysts.
Duties include, but are not limited to:
Gathers and organizes narrative and statistical information using established methods, techniques, and precedents such as questionnaires, interviews, review of databases, and comparisons of past, present, and related project functions; Reviews and studies administrative processes to identify such procedural problems such as the duplication/overlapping of clerical functions or the need for revision of program procedures; Analyzes and evaluates the effectiveness of administrative operations in meeting the established goals and objectives of the designated office component; Applies a range and sequence of analytical steps appropriate for the assigned studies, or portions of studies, from planning through fact-finding to reporting results; Formulates recommendations for modifying, revising, or implementing procedures to improve the effectiveness and efficiency of administrative operations; Establishes the necessary facts and links those facts to the appropriate solution of assigned problems and issues while continuously deciding whether sufficient information has been gathered to substantiate findings; Reviews, analyzes and evaluates such areas as proposed changes in mission, operating procedures and delegations of authority affecting administrative operations; and Other duties as assigned.
Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.
Selection at a lower grade level does not guarantee promotion to the full performance level.
Work Schedule:
The work schedule will be determined based on the needs of the Medical Center.
VA Providence Healthcare System is an acute care facility operating 24 hours a day 7 days a week.
While most tours of duty are scheduled during the day, the possibility of working evenings, nights and weekends does exist.
Shift changes will be considered based on patient and facility needs.
Compressed/Flexible:
May be available at the Supervisor's discretion.
Telework:
May be authorized on an ad-hoc basis at the Supervisor's discretion.
Virtual:
This is not a virtual position.
Position Description/PD#:
Management Analyst/PD650-02909-0 and PD650-02908-0 Relocation/Recruitment Incentives:
Not authorized.
Permanent Change of Station (PCS):
Not authorized.
Financial Disclosure Report:
Not required.
Notifications:
This position is a LIUNA Bargaining Unit position.
This position is covered by locality-based comparability pay.
This position is in the Competitive Service.
Time-in-Grade Restriction:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements.
The grade may have been in any occupation but must have been held in the Federal service.
Interchange Agreements with Other Merit System:
Employees who occupy medical or medical-related positions and were appointed under 38 U.
S.
C.
4701(1) or (3) formerly 38 U.
S.
C.
4104 (1) and (3) must be serving in a full-time position without time limit and have served continuously for at least one year in this other merit system to be eligible to convert to the Title 5 System.
Some exceptions to this rule may apply if you have previously acquired tenure under a Title 5 appointment.
Veterans' preference does not apply to internal merit promotion announcements.
Requirements Conditions of Employment You must be a U.
S.
Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See Additional Information below for details.
Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/27/2023.
Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.
For a GS-07 position you must have served 52 weeks at the GS-05.
For a GS-09 position you must have served 52 weeks at the GS-07.
The grade may have been in any occupation, but must have been held in the Federal service.
An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.
If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.
In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
You MUST qualify based on your experience and/or education as described below:
GS-07 Grade Level Requirements:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization.
Examples of specialized experience would typically include, but are not limited to:
Gathers and Organizes Narrative and statistical information using established methods, techniques, and precedents such as questionnaires, interviews, review of databases, and comparisons of past, present, and related project functions; Reviews findings and works to develop long term plans for management including strategic planning initiatives; Compiles, analyzes, and tracks data related to a vast array of clinical and administrative operations as they correlate with service line measures including nurse sensitive indicators.
OR, Education:
Applicants may substitute education for the required experience.
To qualify based on education for this grade level you must have one full year of graduate level education.
Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.
One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study.
If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full-time study requirement.
(Transcripts must be provided) OR, Superior Academic Achievement:
in a field related to this position.
(Supporting documentation must be submitted) OR, Combination:
Applicants may also combine education and experience to qualify at this level.
Equivalent combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position.
Only education beyond a bachelor's degree may be used to qualify applicants for the GS-07 level.
NOTE:
If using education combined with specialized experience to qualify, a copy of your transcript is required.
GS-09 Grade Level Requirements:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization.
Examples of specialized experience would typically include, but are not limited to:
Reviews and studies administrative processes to identify such procedural problems such as the duplication/overlapping of clerical functions or the need for revision of program procedures; Formulates recommendations for modifying, revising, or implementing procedures to improve the effectiveness and efficiency of administrative operations; Establishes the necessary facts and links those facts to the appropriate solution of assigned problems and issues while continuously deciding whether sufficient information has been gathered to substantiate findings OR, Education:
Applicants may substitute education for the required experience.
Applicants must have successfully completed two (2) years of progressively higher-level graduate education or masters or equivalent graduate degree or LL.
B.
or J.
D.
, in a related field of the position to be filled.
Education at the graduate level must have been obtained in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to do the work of this position.
NOTE:
Transcripts must be submitted with application.
Education cannot be credited without documentation.
OR, Combination:
Applicants may also combine education and experience to qualify at this level.
Equivalent combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position.
Only education in excess of the first year of graduate level education (Masters/18 semester hours) may be used to qualify applicants for the GS-09 level.
NOTE:
If using education combined with specialized experience to qualify, a copy of your transcript is required You will be rated on the following Competencies for this position:
Administration and Management Data Management Organizational Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.
g.
, Peace Corps, AmeriCorps) and other organizations (e.
g.
, professional; philanthropic; religions; spiritual; community; student; social).
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience.
Note:
A full year of work is considered to be 35-40 hours of work per week.
Part-time experience will be credited on the basis of time actually spent in appropriate activities.
Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements:
Work is primarily sedentary, although some slight physical effort may be required.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.
opm.
gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note:
Only education or degrees recognized by the U.
S.
Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
You can verify your education here:
http:
//ope.
ed.
gov/accreditation/.
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
For further information, visit:
http:
//www.
ed.
gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.
html.
Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave:
Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.
Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience.
This credited service can be used in determining the rate at which they earn annual leave.
Such credit must be requested and approved prior to the appointment date and is not guaranteed.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies.
To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy.
To be well-qualified:
applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job.
Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http:
//www.
opm.
gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
This job opportunity announcement may be used to fill additional vacancies.
Pursuant to VHA Directive 1193.
01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.
e.
, medical, religious or pregnancy).
VHA HCPs do not include remote workers who only infrequently enter VHA locations.
If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date.
The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Recommended Skills Integration Application Development Systems Integration Systems Analyst Application Integration Architecture Software Development Estimated Salary: $20 to $28 per hour based on qualifications.
It is full-time at 40 hours per week.
Responsibilities The employee serves as a management analyst performing assignments that are typically limited in scope or clearly defined segments of larger projects.
The employee performs analytical and evaluative work of administrative aspects of organizational operations and management which has a recurring need for data gathering, analysis, and interpretation, or may perform work involving special projects assigned to higher-graded management analysts.
Duties include, but are not limited to:
Gathers and organizes narrative and statistical information using established methods, techniques, and precedents such as questionnaires, interviews, review of databases, and comparisons of past, present, and related project functions; Reviews and studies administrative processes to identify such procedural problems such as the duplication/overlapping of clerical functions or the need for revision of program procedures; Analyzes and evaluates the effectiveness of administrative operations in meeting the established goals and objectives of the designated office component; Applies a range and sequence of analytical steps appropriate for the assigned studies, or portions of studies, from planning through fact-finding to reporting results; Formulates recommendations for modifying, revising, or implementing procedures to improve the effectiveness and efficiency of administrative operations; Establishes the necessary facts and links those facts to the appropriate solution of assigned problems and issues while continuously deciding whether sufficient information has been gathered to substantiate findings; Reviews, analyzes and evaluates such areas as proposed changes in mission, operating procedures and delegations of authority affecting administrative operations; and Other duties as assigned.
Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.
Selection at a lower grade level does not guarantee promotion to the full performance level.
Work Schedule:
The work schedule will be determined based on the needs of the Medical Center.
VA Providence Healthcare System is an acute care facility operating 24 hours a day 7 days a week.
While most tours of duty are scheduled during the day, the possibility of working evenings, nights and weekends does exist.
Shift changes will be considered based on patient and facility needs.
Compressed/Flexible:
May be available at the Supervisor's discretion.
Telework:
May be authorized on an ad-hoc basis at the Supervisor's discretion.
Virtual:
This is not a virtual position.
Position Description/PD#:
Management Analyst/PD650-02909-0 and PD650-02908-0 Relocation/Recruitment Incentives:
Not authorized.
Permanent Change of Station (PCS):
Not authorized.
Financial Disclosure Report:
Not required.
Notifications:
This position is a LIUNA Bargaining Unit position.
This position is covered by locality-based comparability pay.
This position is in the Competitive Service.
Time-in-Grade Restriction:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements.
The grade may have been in any occupation but must have been held in the Federal service.
Interchange Agreements with Other Merit System:
Employees who occupy medical or medical-related positions and were appointed under 38 U.
S.
C.
4701(1) or (3) formerly 38 U.
S.
C.
4104 (1) and (3) must be serving in a full-time position without time limit and have served continuously for at least one year in this other merit system to be eligible to convert to the Title 5 System.
Some exceptions to this rule may apply if you have previously acquired tenure under a Title 5 appointment.
Veterans' preference does not apply to internal merit promotion announcements.
Requirements Conditions of Employment You must be a U.
S.
Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See Additional Information below for details.
Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/27/2023.
Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.
For a GS-07 position you must have served 52 weeks at the GS-05.
For a GS-09 position you must have served 52 weeks at the GS-07.
The grade may have been in any occupation, but must have been held in the Federal service.
An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.
If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.
In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
You MUST qualify based on your experience and/or education as described below:
GS-07 Grade Level Requirements:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization.
Examples of specialized experience would typically include, but are not limited to:
Gathers and Organizes Narrative and statistical information using established methods, techniques, and precedents such as questionnaires, interviews, review of databases, and comparisons of past, present, and related project functions; Reviews findings and works to develop long term plans for management including strategic planning initiatives; Compiles, analyzes, and tracks data related to a vast array of clinical and administrative operations as they correlate with service line measures including nurse sensitive indicators.
OR, Education:
Applicants may substitute education for the required experience.
To qualify based on education for this grade level you must have one full year of graduate level education.
Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.
One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study.
If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full-time study requirement.
(Transcripts must be provided) OR, Superior Academic Achievement:
in a field related to this position.
(Supporting documentation must be submitted) OR, Combination:
Applicants may also combine education and experience to qualify at this level.
Equivalent combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position.
Only education beyond a bachelor's degree may be used to qualify applicants for the GS-07 level.
NOTE:
If using education combined with specialized experience to qualify, a copy of your transcript is required.
GS-09 Grade Level Requirements:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization.
Examples of specialized experience would typically include, but are not limited to:
Reviews and studies administrative processes to identify such procedural problems such as the duplication/overlapping of clerical functions or the need for revision of program procedures; Formulates recommendations for modifying, revising, or implementing procedures to improve the effectiveness and efficiency of administrative operations; Establishes the necessary facts and links those facts to the appropriate solution of assigned problems and issues while continuously deciding whether sufficient information has been gathered to substantiate findings OR, Education:
Applicants may substitute education for the required experience.
Applicants must have successfully completed two (2) years of progressively higher-level graduate education or masters or equivalent graduate degree or LL.
B.
or J.
D.
, in a related field of the position to be filled.
Education at the graduate level must have been obtained in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to do the work of this position.
NOTE:
Transcripts must be submitted with application.
Education cannot be credited without documentation.
OR, Combination:
Applicants may also combine education and experience to qualify at this level.
Equivalent combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position.
Only education in excess of the first year of graduate level education (Masters/18 semester hours) may be used to qualify applicants for the GS-09 level.
NOTE:
If using education combined with specialized experience to qualify, a copy of your transcript is required You will be rated on the following Competencies for this position:
Administration and Management Data Management Organizational Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.
g.
, Peace Corps, AmeriCorps) and other organizations (e.
g.
, professional; philanthropic; religions; spiritual; community; student; social).
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience.
Note:
A full year of work is considered to be 35-40 hours of work per week.
Part-time experience will be credited on the basis of time actually spent in appropriate activities.
Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements:
Work is primarily sedentary, although some slight physical effort may be required.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.
opm.
gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note:
Only education or degrees recognized by the U.
S.
Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
You can verify your education here:
http:
//ope.
ed.
gov/accreditation/.
If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
For further information, visit:
http:
//www.
ed.
gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.
html.
Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave:
Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.
Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience.
This credited service can be used in determining the rate at which they earn annual leave.
Such credit must be requested and approved prior to the appointment date and is not guaranteed.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies.
To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy.
To be well-qualified:
applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job.
Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http:
//www.
opm.
gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
This job opportunity announcement may be used to fill additional vacancies.
Pursuant to VHA Directive 1193.
01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.
e.
, medical, religious or pregnancy).
VHA HCPs do not include remote workers who only infrequently enter VHA locations.
If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date.
The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Recommended Skills Integration Application Development Systems Integration Systems Analyst Application Integration Architecture Software Development Estimated Salary: $20 to $28 per hour based on qualifications.
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